咕咕愛囉唆

Not Another Meeting！不會吧！又要開會！

Not Another Meeting!

Oh no…

What's the matter?

I've just been asked to attend another lousy team meeting.

Didn't you just go to one of those yesterday? 不是昨天才開完

Yes, but we didn't cover everything Harrison wanted to cover, as usual一如往常.

What a waste of time!

Tell me about it.

I don't need to be at the majority of the meetings I end up going to.

Exactly!

I typically spend most of the time waiting for the discussion to turn to a topic that's relevant to me.

I could be getting work done in that time.

No wonder I have to work overtime to finish my jobs.

I have that problem too.

What makes it worse is that the meeting never seems to stay on topic. 更糟的是在過程中，從來都無法好好專注討論會議主題

Harrison's problem is that he always spends a lot of time talking,

but he never gets to the point.講重點

We should think of some ways to make our meetings more meaningful and productive.

It sounds like you want to have a meeting about meetings.

No way.

We can just email constructive ideas to each other.

Once we have enough ideas for a proposal, we can take it to our managers.

Proposal for More Productive Meetings？如何提升會議效率？

Proposal for More Productive Meetings

To whom it may concern,（salutation）

Many employees here believe that they are spending too much time in meetings.

While the meetings are important, we believe they are inefficient.

The following document outlines some ideas for making our meetings more productive.

▪Meeting agendas should be clear and given out in advance.

Each topic on the agenda should be given a set amount of meeting time.

If there appear to be too many topics, separate meetings should be organized, and attended only by those who need to be there. 僅由與會議相關者出席

▪Meeting agendas should be followed as closely as possible. 會議議程應該盡可能按流程進行

Any topics not on the agenda should not be discussed. 任何不在議程上的事項都不應該在該會議中討論

▪Simple topics can be covered by an email or memo. •單純的討論事項可以透過電子郵件或備忘錄處理即可

If this is the case在此情況, there is no need to have a meeting about them.不需要再開會討論這些事項

These topics should not be on meeting agendas.

▪Meeting invitations should be marked as either necessary or optional. 會議邀請應該註記與會人員是必須出席或是可自行選擇出席

This lets employees know if their presence is truly necessary or not.

Moreover, it helps them to organize their workload.

▪Meetings should start on time.

It's nice to chat and catch up with people, but this makes meetings run late.

跟同事聊天關心近況是很好沒錯

inefficient低效率的；能力差的

not organized, skilled, or able to work in a satisfactory way

Existing methods of production are expensive and inefficient.

現行的生產方法既昂貴效率又低。

My old washing machine is inefficient. So I need go to buy a new one.

document （尤指正式的）文件，公文

a paper or set of papers with written or printed information, especially of an official type

official/confidential/legal documents

正式／機密／法律文件

All the document for this project are ? in this folder.

outline（v.）略述，概括

to give the main facts about something

At the interview she outlined what I would be doing.

面試時，她簡要介紹了我將要從事的工作。

The first paragraph outlines the topic that will be discussed.

outline（n.）大綱，概要，提要

a description of the main facts about something

If you read the minutes of the meeting, they'll give you a broad outline of what was discussed.

如果你看了會議記錄，就會知道討論的大概內容。

agenda（n.）

the copy of agenda was attached to the email inviting everyone to the meeting.

memo/memorandum備忘錄；備忘便條

a message or other information in writing sent by one person or department to another in the same business organization

Did you get my memo about the meeting?

你收到我的會議備忘錄了嗎？

optional可選擇的；非強制的

If something is optional, you can choose if you want to do it, pay it, buy it, etc.

English is compulsory for all students, but art and music are optional.

英語是所有學生的必修課，而藝術和音樂則是選修的。

moreover而且，再者，此外

(used to add information) also and more importantly

The whole report is badly written. Moreover, it's inaccurate.

整個報告都寫得很差，而且還內容不實。

David is the most qualified person for this job. Moreover, he performance the best in his interview.

workload工作量，工作負荷

the amount of work to be done, especially by a particular person or machine in a period of time

Teachers are always complaining about their heavy workloads.

教師總是抱怨的工作繁重。

Students do find that their workload increases throughout the course.

學生確實發現，隨著課程的推進，他們的作業量越來越大。

chat

The manager doesn’t like his employee spending time chatting with another.

catch up with

I’ll catch up with you later.

“catch up”這個字，很多人會直接翻譯成「追趕」或是「抓住」，可是這個字的對象是人的時候，其實意思是「出來聚聚」、「再保持聯絡」這種意思。

I’ll catch up with you sometime. 我們之後再找時間出來聚聚。

let’s catch up sometime.我們該出來聚聚了。

與朋友聯絡感情的時候很常見的用語。